When you update your super details: what artists will see

Audience: Solo artists and act owners using Hot Giggity
Applies to: Sole traders who add/update legal entity and super fund details

TL;DR

• Switch your Legal Entity to Sole Trader and add your super fund

• Your future bookings are recalculated so the old gig fee becomes a Performance Fee (includes super).

• Your invoices will show your Invoice amount (ex-GST) as the line item, with super added separately at the bottom (GST-free).

• You can track what’s owed to your fund in Super Ledgers → Super Owed to Me.

• If you pay other sole-trader players, use Super I Owe to track contributions you must remit.

1) Update your details

In Settings → Financial:

1. Set Legal Entity to Sole Trader.

2. Select your super all details and your super fund (Fund name/USI/member number).

3. Save. You’ll see a confirmation banner that your bookings will update to reflect SG.

Hot Giggity will also notify venues/agents you work with that super now applies to your future bookings.

2) How your future bookings are recalculated

For all forward bookings where you are the act owner:

• The previous “gig fee” is treated as your Performance Fee (incl. super).

• Hot Giggity splits it at the current SG rate (12% from 1 July 2025):

  • Invoiceable labour (ex-super) = Performance Fee ÷ 1.12

  • Super owed to your fund = Performance Fee − labour amount

Example: Performance Fee $1,120 → Labour $1,000; Super $120.

GST (if registered): GST applies to the labour line only; the super line is GST-free and excluded from GST.

Past/completed gigs don’t change. Only future-dated bookings are recalculated.

3) What changes on your invoices

After you update your details, each affected invoice will automatically:

• Show a gig line item equal to your invoiceable amount (ex-GST).

• Add a separate Superannuation section at the bottom (GST-free).

• If you’re GST-registered, GST is calculated only on the labour amount.

4) Where to track your super

Main Menu → Super Ledgers:

• Super Owed to Me
  See every booking where a payer (venue/agent/act owner) owes super to your fund. Use the date filter (month or custom) to review a period. Items marked as Paid once marked by the payer.

• Super I Owe (act owners paying other sole-trader players)
  If you engage sole-trader players and you’re the payer, their super shows here. Use this list to reconcile contributions via your clearing house or payroll.

Super is generally due by the 28th of the month after quarter-end (e.g., Jul–Sep due 28 Oct). The payer is responsible for remitting on time.

5) Multi-performer acts (quick guide)

• If your band includes sole traders, super will be calculated per eligible person.

• If you enable per-player invoicing, each sole trader’s invoice will be sent to the hirer (agent/venue) for payment of the gig fee and the players' SG. 

• Companies/Trusts don’t trigger SG when paid for their services (no super amount for them).

FAQs

Do I need to resend invoices?
If an invoice for a future booking has already been issued, you’ll be prompted to refresh/re-issue so everyone’s records match the new split.

What if I’m not GST-registered?
Your invoice simply won’t show GST; the super line remains GST-free either way.

Will this change my agreed total?
No - the agreed Performance Fee stays the same. It’s just split into labour (paid to you) and super (paid to your fund).

Can I see who owes me super right now?
Yes - go to Super Owed to Me and filter by date or status.

Got Questions?

If you have any questions about this article, please email support@hotgiggity.com.