When an sole trader adds super details: what you will see (venues)

Audience: Venues
Applies to: Sole-trader artists (or act owners) who add/update their legal entity and super fund details in Hot Giggity

At a Glance

• You’ll get a notification when an artist switches their legal entity to Sole Trader.

• Hot Giggity will recalculate all forward bookings for acts owned by that artist so the legacy gig fee is treated as a Performance Fee (incl. super).

• The super component for each affected booking will appear in your Super Ledgers → Super I Owe.

• The artist’s invoice will auto-update: the gig line shows the invoiceable amount (ex-GST) and a separate, GST-free super section is added at the bottom.

1) The notification you’ll receive

When an artist updates their legal entity to Sole Trader, you’ll see a system notification:

“{Artist Name}’s legal entity has been updated to Sole Trader. As a result, the performance fee has been adjusted on their bookings to reflect superannuation requirements.”

This tells you that super now applies to bookings where that artist (or their act) is the payee and the engagement is principally for labour.

2) How forward bookings are recalculated

For all future-dated bookings where the artist is the act owner:

• The legacy Gig Fee you previously agreed becomes the Performance Fee (including super).

• Hot Giggity derives the split at the current SG rate:

  • Invoiceable  amount (ex-super) = Performance Fee ÷ 1.12

  • Super owed = Performance Fee − Invoiceable labour amount

Quick examples

• Performance Fee (incl. super) $500 → Fee excl super $446.43, Super $53.57

GST treatment (if the artist is GST-registered)

• GST applies to the invoice amount only.

• Super is GST-free and excluded from GST calculations.

3) Where you’ll see it: Super Ledgers → “Super I Owe”

As the payer (venue or agent), each affected booking will create/update a row in Super Ledgers → Super I Owe showing:

• Booking/gig details

• Artist/act

• Super amount owed

• Status (e.g., Owed until you mark it paid via your clearing house or payroll system)

Use the date filter (month or custom range) to review your obligations for a period. Note: SG is generally due by the 28th of the month after quarter-end (e.g., Q1 Jul–Sep due 28 Oct). 

4) What the artist’s invoice looks like after the update

The artist’s invoice for each affected booking will automatically re-render to show:

• A Gig line item equal to the invoiceable amount (ex-GST) (i.e., Performance Fee ÷ 1.12)

• A separate “Superannuation Owed” section at the bottom, for the amount you’ll remit to the artist’s super fund including the artist's fund details.

• GST (if applicable) is calculated on the labour amount, not on the super

This keeps the artist’s fee (paid to their bank) and the super contribution (paid to their fund) clearly separated and compliant.

FAQs

Q: Do past (already-completed) bookings change?
A: No. Only forward bookings are recalculated.

Q: What about existing invoices I’ve already sent?
A: Any new or unissued invoices tied to forward bookings will reflect the new split. 

Q: What if the act includes multiple performers?
A: Super applies to each sole-trader performer you pay for their labour. If you enable per-player invoicing, each sole-trader’s super will be shown and tracked against their ledger entry.

Q: The artist isn’t GST-registered. What changes?
A: There will simply be no GST line on their invoice; the super line remains GST-free either way.

Q: When exactly is super due?
A: Contributions must be paid at least quarterly and are generally due by the 28th after the quarter ends (28 Oct, 28 Jan, 28 Apr, 28 Jul).

Got Questions?

If you have any questions about this article, please email support@hotgiggity.com.