Super Ledgers for Hirers: Track What You Owe & What’s Paid (Venues)

What the Super Ledgers do

Hot Giggity’s Super Ledgers put all Superannuation Guarantee (SG) activity in one place so you can see what you owe for sole-trader performers, export it, and reconcile quarter-end quickly.

• Super I Owe: SG you must pay to funds for eligible sole traders.

• Super Owed to Me: (not typically used by venues) amounts another party owes you.

See also: Pay Super with Xero (AU Payroll) — Hot Giggity Integration (Venues)

Columns you’ll see

• Booking Date – date of the gig tied to the SG calc

• Booking Title – act @ venue context

• Contact Name – the sole-trader performer

• Status – Pending / Paid (editable)

• Super Fee – the SG amount (GST-free)

• Related Invoice – link to the Artist Tax Invoice

• Actions – view fund details, mark paid, or (if using Xero) sync

Filters & views

Use the filters at the top of Super I Owe to narrow the list by Contact, Venue (multi-location groups), and Date range (Month, Quarter, or Custom).

How invoices and ledgers line up

• You receive Artist Tax Invoices only.

• The invoice shows taxable fee line(s) and GST (if the artist is GST-registered).

• The SG Payable panel sits below the totals with the SG amount (no GST) and fund details.

• Those SG amounts appear as rows in Super I Owe for payment and reconciliation.

Quarter-end workflow (recommended)

1. Open Super Ledgers → Super I Owe and set the date filter to the quarter (or your chosen period).

2. Review the rows and use Related Invoice to spot-check any totals.

3. Select all (or just the rows you’re ready to pay).

4. If using Xero: click Sync With Xero to push selected items into a new Xero pay run on your mapped Payroll Calendar.

   • Follow the how-to: Pay Super with Xero (AU Payroll) — Venues

5. If not using Xero: click Export CSV and upload to your clearing house (e.g., ATO SBSCH or your payroll system).

6. Pay super by the due date (28th after quarter-end).

7. Mark as Paid in HG (bulk or per row) and keep your payment confirmations/PRNs with the related invoices.
   
   

Viewing super fund details

From the ledger (or from Manage → My Act Roster), open Actions → View Super Account Details to see:

• Fund name, ABN, USI

• Member number (and other identifiers)

Reconciliation tips

• Inclusive vs Plus super: Regardless of model, SG is GST-free and appears in the SG Payable panel on the Artist invoice (not in the invoice total).

• Use Related Invoice to confirm the taxable base and GST when numbers look off.

• Rounding is handled per line; totals reconcile to the cent across invoices and ledgers.

FAQs

Can I run monthly instead of quarterly?
Yes—filter by month and process using the same steps. (If on Xero, map HG to a monthly Payroll Calendar.)

Does GST ever apply to SG?
No. SG is GST-free. GST applies only to taxable fee/commission items on invoices.

What changes if the performer is a company/trust?
SG doesn’t apply; those gigs won’t appear in Super I Owe.

How to stay compliant (at a glance)

• Confirm the act’s legal entity is Sole Trader and their fund details are complete.

• Use Super I Owe to make sure every eligible gig is captured.

• Pay by the 28th after quarter-end (or monthly if you prefer).

• Mark Paid and file PRNs alongside invoices for an audit trail.
  
  

Got questions?

If you have any questions about anything in this article, please email support@hotgiggity.com.