Super Ledgers for Hirers: Track What You Owe & What’s Paid (Agents)

What the Super Ledgers do

Hot Giggity’s Super Ledgers keep all Superannuation Guarantee (SG) activity in one place so you can see what you owe, what you’ve collected, and what’s paid—per booking, act, and period.

• Super I Owe: SG you (the hirer) must pay to funds for sole-trader performers.

• Super Owed to Me: SG you’ve billed to venues (appears on your Agency invoice) and expect to collect.

Columns you’ll see (per row)

• Booking Date – the gig date tied to the SG calculation.

• Booking Title – venue @ act context for easy matching.

• Contact Name – the sole-trader payee.

• Status – Pending / Paid (you can update this).

• Super Fee – the SG amount (GST-free).

• Related Invoice – link to the invoice the SG relates to.

• Actions – view fund details, mark paid, or sync (Xero users).

Filters & views

• Contacts / Venues – narrow down to a single act or a specific hirer relationship.

• Date filter – Month, Quarter, or Custom range (use this for quarter-end).

• Status – focus on Pending items that still need remittance.

Quarter-end workflow (recommended)

1. Switch to Super I Owe and filter to the quarter (or your custom dates).

2. Select all pending rows (or pick specific gigs).

3. Export CSV (for audit or non-Xero clearing houses).

4. If you use Xero, follow the Xero how-to: Pay Super with Xero (AU Payroll) — Hot Giggity Integration (Agents)

5. Pay super via your clearing house (e.g., Xero Pay Super / MYOB / ATO SBSCH).

6. Mark Paid in HG (bulk or per item) once you have the payment confirmation/PRN.

Viewing fund details (when you need them)

From either ledger, click Actions → View Super Account Details to see:

• Fund name, ABN, USI

• Member number (and other identifiers)

Reconciliation tips

• Use the Related Invoice link to open the source document when numbers don’t line up.

• If a row can’t sync to Xero, check the Sole Trader Payroll Mapping (employee not mapped) or missing fund details in Manage → My Act Roster → ⋯ View Super Account Details.

• Rounding is handled per line; totals reconcile to the cent across ledgers and invoices.

FAQs

Can I run monthly instead of quarterly?
Yes—filter by month and process using the same steps. (If on Xero, map HG to a monthly Payroll Calendar.)

Does GST ever apply to SG?
No. SG is GST-free. GST applies only to taxable fee/commission items on invoices.

What changes if the performer is a company/trust?
SG doesn’t apply; those gigs won’t appear in Super I Owe.

How to stay compliant (at a glance)

• Keep entity types and fund details current (acts maintain this in their profile).

• Use the ledgers to ensure every eligible gig has SG scheduled.

• Pay by the 28th after quarter-end.

• Mark Paid and file PRNs alongside invoices for your audit trail.

Got questions?

If you have any questions about anything in this article, please email support@hotgiggity.com.