Managing Your Invoice Settings

Hot Giggity streamlines your gig administration by automating invoice creation for every gig booked through our platform.

To ensure prompt payment of your invoices, it's crucial to ensure that your banking details, tax settings, and payment terms are accurately configured.

In this article, we'll guide you through managing your outgoing and incoming invoice settings.

1. Navigate to Manage / My Personal Profile / Financial

2. Select the currency for your country.  This will then update the fields as determined by the currency country.  At this stage we cater for AUD, USD, GBP and NZD.  More currencies will be added in the coming months.

3. Select your tax setting (GST, VAT, Sales tax etc).  If set, your invoice will automatically add the relevant tax to your invoice.  If you are not registered to collect GST, VAT etc, select not applicable.

4. Add your business identification number (ABN, EIN, VRN, NZBN). This will be displayed on your invoice header.

5. Add your bank account details.  This will be displayed on your invoice footer.

6. Outgoing Invoice Settings.

6.1 Set your Payment Terms. This will set your invoice due date.

6.2 Set your Payment Options. At present the only option is Direct Deposit which means the hirer (venue, agent, private hirer) will pay directly into your bank account.  More payment options will be added in the coming months.

6.3 Set your Next Invoice Number.  If you are migrating from another invoicing platform, you can enter your next invoice number here.  By default, the prefix of HG- is added to all invoices generated. This is to further safeguard against potential double ups. 

6.4.  Set legal entity for outgoing invoices.  If the legal entity you use for your invoice details is different from your personal details, switch on the 'Set legal entity for outgoing invoices'.   These details will then be added to your invoice header.

7. Incoming Invoice Settings.

If you manage a band and have added players to your act lineup, you can use these settings manage the invoices coming from your players.

7.1. Incoming invoice batching.  Use this setting to batch invoices from your players to align with your payment runs. For example, if you pay your players fortnightly, setting the incoming invoice batching to Fortnightly will mean that all gigs done by your players in a fortnight period will be automatically added to the one invoice and will appear in your Incoming Invoices at the end of the batching period.

7.2.  Set legal entity for incoming invoices.  If the legal entity you use for your banking details is different from your personal details, switch on the 'Set legal entity for outgoing invoices'.   These details will then be added to your players' invoices.

If you have any questions about this article, please reach out to us via support@hotgiggity.com.