Multi-player Acts - Player Invoices Paid by Agency

Modified on Fri, 26 Sep at 10:03 AM

Audience: Agents (hirers)
Applies to: Multi-member acts (duo, trio, 4-piece, etc.)

Why this matters (value you can market)

Fair, per-player super. When a whole band invoices as one, the act owner invoice must be paid of the Super Guarantee (SG), and then has to pay sole trader players' SG.

With player → hirer invoicing, Hot Giggity calculates SG per eligible sole-trader player and shows it to you to pay direct to each fund. That means:

Equitable outcomes: every player’s super is funded correctly and on time.
Less admin for acts: no chasing splits, no re-invoicing, no manual SG redistribution.
Cleaner compliance for you: SG is paid at source, matched to each player’s invoice and fund.
Stronger agency pitch: “We take the hassle out of paying your players’ fees and super - accurate, on-time, per player.”

Use it to win acts: multi-player acts want confidence that everyone is looked after. This feature is your proof.

What it does (at a glance)

Per-act, per-agency toggle - applies to future bookings you create for that act.
One invoice per player (you remain the hirer); SG (12%) shown per sole-trader player.
Act owner keeps control - lineup, splits, invites, subs; players see only their own fee.
Industry-first: SG being paid by the hirer is more equitable and solves headaches by removing re-distribution risk and disputes.
SG is GST-free and never added to GST base.

Who can turn it on? Both Agents and Act Owners (for their relationship). If either party enables it, bookings created after that change follow the player→hirer model.

Where to turn it on

Manage → My Act Roster → (⋯) → Update Invoice Setting → “Act Player Invoices paid by Agency” (toggle ON) → Save.

Scope & timing

Affects new bookings/requests for that act created by your agency after it’s ON.
Doesn’t change completed gigs.
Independent per act, per agency (enable for some acts but not others).

What happens on a booking (when ON)

You create the booking; act owner accepts.
Act owner invites players and sets per-player fees (splits).
HG calculates each player’s invoice fee and SG (if Sole Trader with super details).
Players accept.
You receive one invoice per player showing fee (+ GST if registered) and SG (GST-free).
Your Super I Owe ledger lists each player’s SG so you can pay each fund directly.

When OFF (default model): you get one invoice from the act owner; SG for eligible players sits in the act owner’s Super I Owe.

Setup checklist (before using it)

Each player’s Legal Entity set (Sole Trader / Company / etc.).
Sole-trader players have Fund name, ABN, USI, Member number saved.
- Verify via Manage → My Act Roster (green ✓ Super Details Added) or ⋯ → View Super Account Details.
Venue-level default (optional): decide if bookings should start Inclusive or Plus super; you can still switch on the booking.
Sales team briefed on the value proposition below.

Sales/marketing toolkit (copy & paste)

Elevator pitch (30s):

We pay your band fairly and compliantly—each player invoices us directly and we pay their super straight to their fund. No more chasing splits or redistributing SG later. You keep control of the lineup, we handle the admin.

Website blurb:

Per-player pay & super, handled. Hot Giggity lets our agency route invoices per player so super is paid at source to each sole-trader’s fund. It’s fairer for your lineup, faster for you, and fully compliant.

Email to a prospective act:

Hi [Act Owner],
for multi-member shows we can enable player-to-hirer invoicing. Each player sends us an invoice; Hot Giggity calculates their super automatically (if they’re a sole trader) and we pay their fund directly. You still control lineup and splits—no SG redistribution later. Want us to enable this for [Your Act]?
Cheers, [Agent]

One-liner for proposals:

We take the hassle out of paying your players’ fees and super—accurately, on time, per player.

FAQs & edge cases

SG appears only for sole traders; companies/trusts don’t trigger SG.
Missing super details? Booking can proceed, but payment may be delayed for that player until details are provided (HG flags this).
Inclusive vs Plus super? Your choice on the booking; SG remains GST-free in both.
Rounding? Per-line rounding; totals reconcile to the cent.
Who can toggle? Both agent and act owner; affects future bookings only.

Need help?

If you have questions about anything in this article, please email - support@hotgiggity.com